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Agricultural Sciences and Natural Resources

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You provide the subject expertise - We arrange the rest

We provide conference and meeting management and consultation for organizations of all sizes.
Ag Conference Services provides you with a wide variety of knowledge and experience to aide you in your quest for the perfect meeting. We have developed contacts throughout the state of Oklahoma and surrounding states that will benefit your group. Our professional abilities will be experienced through contract negotiations, the development of setup needs, menu selections and conference setups & management. With our services you will enjoy knowing that you are receiving excellent management of all your conference and meeting needs. 

Our primary services

From boardrooms to arenas — We can meet all your event needs!
We have over 45 years of combined experience in meeting planning. Our office provides convention services to over 125 organizations per year with conference sizes ranging from 15 people to 1,500 participants. For special events, we have managed up to 3,000 attendees in one day. We do local, regional, and national conferences each year for groups such as:
  • Oklahoma Home and Community Education Association
  • OSU Farm and Business Tax Institutes, Clinics and Workshops
  • Oklahoma 4-H Roundup
  • Oklahoma Gas and Electric
  • Oklahoma Vegetation Management Association
  • National Convention of Commissioners of Agriculture
  • Southern Region Experiment Directors
  • Southern Region Extension Directors
  • National Convention of Control Officials
  • Grain Elevator Managers Workshops, Pesticide, Termite, Fumigation Workshops

Services We Provide

Budgeting and Contract Negotiations

One of the most important aspects of conference management is getting the most for your money, while meeting all your needs. We can help!

Catering Arrangements

We can guide you through the catering maze of do's and don't's. The success of a conference can hinge on the success of the catering.

Conference Reports

A database will be created to handle the reporting needs of your group. Participant lists, breakout requests, tour groups, are just some of the reports you may request. If it is on your registration form, then it is in our database.


We answer your questions about conference requirements, budgets and management.

Itemized Accounting

At the conclusion of your conference, after we pay your bills and the registration and sponsorships have been collected, we will produce a final accounting report detailing your total income and expenses.

Name Tags

We produce professional name tags featuring your group's logo and any information important to the group, such as banquet, tour or breakout info. We also include their name and affiliation in print large enough to actually read!

On Site Management and Registration

While you are busy attending your conference, we are busy handling all of the on-site details. We make you look good!

Registration Fee Collection and Payment of Expenses

We collect and deposit your registration and sponsorship monies and process payments for your conference expenses. You receive the final accounting and residual balance after the conference has been balanced.

Room Reservations

Do you need a block of rooms for the entire group, or just for yourself and the speakers? We can make the arrangement for either set.

Specialized Tour Arrangements

We can assist with educational participant tours as well as fun excursions for spouses. We will make arrangements for tours to hit your target audience.

Travel Reservations

We will work with you or directly with your speakers to make travel arrangements.

Meet Our Team

Stacy Payne


Additional Office of Finance & Business Operations Units

Office of Finance & Business Operations

The Office of Finance and Business Operations includes the areas of finance, human resources, agricultural conferences and sponsored programs. 

Human Resources

Agricultural Human Resources is responsible for employment, payroll, administrative resources, and much more.

Sponsored Programs

Agricultural Sponsored Programs helps advance the research mission of the division.

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